Overview of the role:

To manage, oversee and participate in all aspects of the Finance Department to achieve timely and accurate production of financial and management reporting.

Financial/Management Reporting

Take a lead role in the preparation of monthly financial and management accounts for review by the Finance Director prior to submission to the Board of Directors.

To include: –

Profit and Loss accounts
Balance sheets
Team/departmental P&L’s
Cash, debtor and creditor analysis and other schedules as required
Oversee timeliness and accuracy of key reconciliations such as bank , cash and control accounts, including Construction Industry Scheme (CIS), VAT, PAYE & N.I.

PAYE & National Insurance.

Calculation of and accounting adjustments for: –

Stock valuation
Work in progress and long-term contract adjustments
Accruals and prepayments
Contracts in advance, bad debt and other provisions.
Monitor actual income and expenditure against budget/forecast (Job Costing), investigating and reporting variances.
Processing of monthly payroll inclusive of Payrolling Benefits, Real Time.
Information (RTI) submissions, electronic payslip distribution, P45’s, P60’s and the like.
Entry of payroll data to Exchequer© ensuring timely and accurate reporting of payroll liabilities (PAYE, National Insurance).
Partake in the entry of customer, supplier, bank, stock and other transactions as necessary to ensure timeliness of reporting and provide cover during staff
holiday/absence.
Posting of Exchequer© Nominal & Job Costing Daybooks at least .                                                                                                                                                                                  Ensure up to date systems of filing and recording as required by company procedures. Keep all financial records secure at all times and in compliance with company law.

External Reporting

Alongside the Finance Director, prepare a year end accounts statutory audit “file” with complete working papers and be the main contact with the external auditor’s team. Be jointly responsible with the Finance Director for managing the audit process within agreed deadlines.
Responsible for managing the process of any other compliance inspection’s. HMRC / industry audits.
Responsible for the accurate preparation of HMRC VAT returns and submit as required and on time.
Be responsible for all other returns / submissions to HMRC and Companies House, ensuring the company meets all its financial and legal responsibilities.

Requirements

Minimum of study towards an accountancy qualification (AAT Level 3 or higher desirable) or commensurate experience.
Have the required elevated level of computer literacy skills, IT knowledge and ability. Microsoft Excel© to an advanced level should be demonstrated, experience of Add-ins, OLE, ODBC, MSQuery, Microsoft Access©/SQL also desirable. Experience of digital financial systems in a commercial environment. Experience of Exchequer© an advantage but not essential.
Have or rapidly gain the necessary knowledge of construction industry processes in relation to subcontracts, applications for payment, client certification, retentions etc.
Have or rapidly gain the necessary knowledge of financial legislation affecting the company’s operations, for example Construction Industry Scheme,
Domestic Reverse Charge for Construction (VAT), Off-Payroll Working (IR35).
Have experience of preparing management accounts and financial reports to a high standard.
Have experience of managing financial operations, ideally for medium sized enterprises of between 50 – 200 staff.

This role will be based in the office full-time -M-F

Onsite parking available.

Benefits

• Private Medical Cover
• Health  Cash Plan
• Group Income Protection
• Company Pension Contributory Scheme
• 25 Days Annual Leave plus Bank Holidays
• Cycle Scheme

This is a permanent, full-time position working for a successful and well-established law firm in West Kent.

The role:

The Senior Paralegal works in the Private Client team, assisting the partners and other fee earners in the handling of Probate and administration of estates, Wills and Lasting Power of Attorney matters, including handling statutory Will matters. This may involve drafting legal documents, forms and the provision of legal advice to clients. The Senior Paralegal works under the supervision of solicitors within the team and works closely with other fee earners, providing hands on assistance with all matters relating to client files. The Senior Paralegal can also be expected to step in and assist junior paralegals in the wider team, particularly new joiners when the Team Leaders are unavailable, and to assist the Senior Team Leaders with a variety of tasks when requested.

Experience:

Our client is looking for demonstrable experience dealing with complex paralegal and administrative private client work in a law firm with a minimum of 2 to 3 years’ experience within Private Clients is essential. Candidates must be able to manage their own caseload whilst having a proactive approach to their work. Strong written and spoken communication skills along with excellent analytical skills.

In return for your skills and experience you will receive a competitive salary with excellent benefits including company pension, on-site parking and free food!

Hours of work:

Monday to Friday – 37 hours per week – 9-5

To provide administrative support services to Customers from initial contact through to the end of the contract terms.

The following key responsibilities and duties will apply, depending on which Customer Services team you are working in.

Key Responsibilities & Duties

Collation and dispatch of correspondence
Open and distribute customer correspondence to Customer Services Administrators
Processing payment collection instructions
Liaising with customers for outstanding information or requirements
Setting up new, amend and cancel direct debits
Deal with batching cheque payments and reconciliation
Banking cheque payments
Processing payments to the customer
Filing, scanning and destruction of paper records

Experience:

Good computer skills
Good organisation skills
Strong attention to detail
Enthusiastic and adaptable
Good communication skills
Reliable and enjoys working in a busy office and team environment

Hours of Work:

This will be a part-time role on a 6 month contract.

Monday to Friday from 1000 to 1300. 15 hours per week.

Please only apply if you are able to work the above hours.

You will be joining a dynamic and growing team, focused on end-user sales. This hybrid role will focus primarily on the office-based quoting for small works, parts and quick response items. You will also work closely with both the sales and operations team, acting as a key bridge between these departments.

This role represents a unique opportunity to work for a family business and a rapidly growing organisation. You will have the chance to develop and deliver revenue for the business and accelerate your career accordingly. You will also work closely with a vibrant team with a strong culture for supporting personal growth.

The role:

• Produce and send quotations for small & quick response items. All of which can be completed from the office.
• Manage and develop the UK sales systems. Keeping all data up to date where necessary.
• Assist with the UK sales team for all administrative sales tasks when required.
• Assist with the Service & Support operations team when required.
• Develop the efficiency and speed of quick response quoting and job processing.
• Assist the Service operations team with system management, standard invoicing and report processing when required.

Skills:

• A good knowledge of Microsoft applications including Word, Excel, and Outlook
• Strong communication skills, both verbal and written.
• A high level of attention to detail.
• Previous relevant work experience is an advantage

Hours:

Monday to Friday – 0830 – 17.30 with hour lunch break

Please note – Due to location a full driving licence and own transport is needed and candidates will ideally need to be within a 30 minute drive.

CUSTOMER SERVICE ADMINISTRATORS

This is a solid opportunity for an Engineering Grad / Project Engineer to join a well-established organisation.  This is a key role within the service team which supports the development of the company.

 Main Purpose of Job: To join the contracts team in the service department assisting with overseeing project installations alongside the contracts manager.

Purpose for the role is due to an expanding department and workload.

Key Responsibilities:

• Develop project plans, timelines, and budgets.
• Coordinate project activities and resources.
• Monitor project progress and make necessary adjustments.
• Ensure adherence to engineering standards and regulations.
• Troubleshoot technical issues and provide solutions.
• Oversee the design, procurement, and installation of equipment.
• Communicate project status
• Manage relationships with clients, suppliers, and contractors.
• Resolve conflicts and address concerns.
• Identify and assess potential risks.
• Develop mitigation strategies to minimise risks.
• Ensure that projects meet quality standards and specifications.
• Implement quality control measures.
• Monitor project costs and identify cost-saving opportunities.
• Manage budgets and negotiate contracts.
• Ensure projects are completed within budget.

Requirements:

This role requires practical knowledge of job area. Graduate Degree or equivalent with 1 year of prior related experience. CAD knowledge would be preferable.

Potential for growth is available within the role.

Hours of work:

Monday to Friday

We are looking for a professional and enthusiastic EA to join a well-established business in the Biggin Hill / Westerham area.

The role with focus on a wide range of high-level administrative tasks including executive communication, handling of personal and company data, and arranging large-scale events; to operate in a fast-paced environment and be organisationally effective in a wide range of business operations, whilst adhering to a strict code of confidentiality and conduct.

Key Responsibilities:

• End to end travel bookings – international travel, flights, accommodation, visas, restaurant booking, itineraries.
• Diary management
• Report writing and collation
• Minuting meetings
• Management of partner agreement renewals, creation of new agreements
• Expenses processing
• Raising of PO’s and processing invoices
• Event logistics management (conferences and exhibitions) including venue research, contract negotiation, invitations, attendee list management, working closely with marketing team.
• Visitor management

Experience:

Suitable candidates will need a minimum of 2 years EA experience with excellent communication and organisational abilities.  Great attention to detail is essential along with the ability to manage a high level of confidential information / responsibility.  Competent IT and reporting skills are a Must.

Hours of work:

Monday to Friday – 40 hours per week to include a daily one-hour lunch break

Onsite car parking