This is a full-time, Term Time only role to be based in Sevenoaks. The role will be working 39 weeks per year. Working hours are Monday to Friday 0815 to 1630.
Overall Responsibility:
- To work within the Office Team, based in Reception, providing an efficient and professional school reception service.
- To be the first point of contact for all visitors, signing them in and out in accordance with policy and safeguarding procedures.
- Contribute to the safeguarding and promotion of the welfare and personal care of the students.
Duties/Accountabilities:
- Greet personal visitors to the school and respond to queries appropriately.
- Answer telephone calls and pass on messages to staff either verbally or via email.
- Deal with general email enquiries and follow up if necessary.
- Prepare internal form lists, telephone directories, staff lists and photo books and update as necessary.
- File student documents electronically using MStore.
- Undertake any training in the school communication and IT systems including the InVentry sign in software.
- Update SIMS with attendance updates in conjunction with the Attendance Officer.
- Process and distribute incoming post and prepare outgoing post including franking.
- Assist in internal event co-ordination to ensure smooth running of internal events, liaising with SLT, site team and stakeholders.
- Undertake ad-hoc projects and duties as required by the Office Manager.
Health and Safety / Medical:
- Provide medical support
- Be aware of the responsibility for personal Health, Safety and Welfare and that of others who may be affected by your actions or inactions.
- Co-operate with the employer on all issues to do with Health, Safety and Welfare.
- Support the implementation of all current statutory requirements, e.g. Disability Discrimination act, Access to Work, Equal Opportunities, Child Protection.
Skills:
- Excellent written and verbal communication skills are required.
- Be a confident user of Outlook, Excel and Word. SIMS experience is highly desirable although training can be provided. Typing Speed 30wpm.
- Exposure to Mitel telephone system would be beneficial but not essential.