Receptionist/Administrator – Term Time Only

This is a full-time, Term Time only role to be based in Sevenoaks.  The role will be working 39 weeks per year.  Working hours are Monday to Friday 0815 to 1630.

Overall Responsibility:

  • To work within the Office Team, based in Reception, providing an efficient and professional school reception service.
  • To be the first point of contact for all visitors, signing them in and out in accordance with policy and safeguarding procedures.
  • Contribute to the safeguarding and promotion of the welfare and personal care of the students.

Duties/Accountabilities:

  • Greet personal visitors to the school and respond to queries appropriately.
  • Answer telephone calls and pass on messages to staff either verbally or via email.
  • Deal with general email enquiries and follow up if necessary.
  • Prepare internal form lists, telephone directories, staff lists and photo books and update as necessary.
  • File student documents electronically using MStore.
  • Undertake any training in the school communication and IT systems including the InVentry sign in software.
  • Update SIMS with attendance updates in conjunction with the Attendance Officer.
  • Process and distribute incoming post and prepare outgoing post including franking.
  • Assist in internal event co-ordination to ensure smooth running of internal events, liaising with SLT, site team and stakeholders.
  • Undertake ad-hoc projects and duties as required by the Office Manager.

Health and Safety / Medical:

  • Provide medical support
  • Be aware of the responsibility for personal Health, Safety and Welfare and that of others who may be affected by your actions or inactions.
  • Co-operate with the employer on all issues to do with Health, Safety and Welfare.
  • Support the implementation of all current statutory requirements, e.g. Disability Discrimination act, Access to Work, Equal Opportunities, Child Protection.

Skills:

  • Excellent written and verbal communication skills are required.
  • Be a confident user of Outlook, Excel and Word. SIMS experience is highly desirable although training can be provided. Typing Speed 30wpm.
  • Exposure to Mitel telephone system would be beneficial but not essential.